Concord Fire SOP

Concord Fire Department

Standard Operating Guidelines/Procedures

 

Table of Contents

 

Mission and Purpose

 

100 General Safety Rules and Behaviors

            101 Safety Rules

            102 Key Safety Behaviors

            103 Personal Protective Equipment

                        103.1 Bloodborne Pathogens

            104 Conduct Toward the Public

                        104.1 Media

            105 Prevention

 

 

200 General Administration

            201 General

            202 Officers

                        202.1 Officer Elections

            203 Firefighters

   

            205 Reimbursement Programs

                        205.1 Travel, Mileage, Meals

                        205.2 Tuition Reimbursement

            206 Firearms

            207 Alcohol, Tobacco, and Drugs

            208 Disciplinary Actions

            209 Fitness Center Membership

                        209.1 Policy

            210 Equipment Management Policy 

            211 Federal Records Retention Policy 

            212 FEMA Procurement Policy 

 

300 Membership Participation Requirements

            301 Firefighter Qualifications

            302 New Volunteer Firefighter Applicants

            303 Junior Firefighters (Explorers)

            304 Active Membership

                        304.1 Training

                        304.2 Call Response

                        304.3 Level I Firefighter

                        304.4 Competency Books

                        304.5 Run Money Requirements

 

400 Emergency Vehicle Operations (EOV)

401 Emergency Vehicle Operations Course (EVOC)

            401.1 Requirements

402 Vehicle Checklist

403 Apparatus

             404 Personally Owned Vehicle (POV)

             405 Structure Fire

             406 Field Fire

             407 Motor Vehicle Accident (MVA with injuries/10-46)

             408 Medical (EMS)

             409 Strange Oder/Carbon Monoxide Alarm

             410 Automatic/Mutual Aid

             411 Swift Water

 

500 Emergency Operations

             501 First On-scene

                        501.1 First Officer/Unit On-Scene

502 Accountability

            502.1 System Overview

            502.2 Command Structure

            502.3 Accountability System

            502.4 Emergency Evacuations

503 Transfer of Command

504 Structure Fire

            504.1 When to Use

            504.2 Initial Report

            504.3 Radio Designation

505 Rapid Intervention Team (RIT)

            505.1 Fire Ground/Incident Perimeter or Hot Zone

            505.2 Evacuation

            506 Automatic/Mutual Aid

            507 Assisting Law Enforcement

            508 Firefighter Survival

                        508.1 Radio Procedures for Emergencies

                        508.2 Mayday, Urgent Message

                        508.3 Transmission Procedures for Mayday

            509 Communications

 

600 Emergency Medical Services (EMS)

            601 Response

            602 Restocking Equipment

            603 Kentucky State Medical Protocol link.

 

700 Hazardous Materials (HAZ-MAT)

            701 General

            702 Strange Odor

            703 Carbon Monoxide Alarm

 

800 Decontamination

             801 PPE & Equipment

900 Communications 

            901 General

902 Radio Communications Back-up Plan

903 Radio Channels

904 Social Media

            904.1 Purpose

            904.2 Procedure

            904.3 Guidelines

            904.4 Non-official/Personal Use of Social Media & Networking

            904.5 Guiding Non-Official Social Media Principles

            904.6 Open Records Laws Applicable To The Use of Social Media

            904.7 Records Management, Retention, and Archiving

            904.8 Information Quality

            904.9 Intellectual Property

            904.10 Ethics

            904.11 KRS 75 Disciplinary Action

            904.12 Disclaimer & Discretion

 

 

 

Mission and Purpose

 

Mission

 

The mission of Concord Fire Department is to respond to Fires, Vehicle Accidents, Medical emergencies, Weather Events, Water Rescues, Lost or Missing Persons, Public Events and any Disaster that would put Public lives, Health or Property in danger. The timely delivery of these services enables the Concord Fire Department to make significant contributions to the safety of the residents and visitors within the boundaries of the Concord Fire Protection District. 

 

 

Purpose 

 

It is Concord Fire Department’s policy to provide a safe and healthy environment for every member and to abide by the accident prevention regulations set forth by Federal, State, and Local Governments.

 

You must cooperate fully. Abuse of, or a disregard for, rules is a violation of Concord Fire Department policy and will be treated accordingly. Your help in preventing accidents benefits you, your fellow members, and the public. We must all strive to make this organization accident free.

 

 

100 GENERAL SAFETY RULES AND BEHAVIORS

 

 

alert.pdf

NOTICE

 

It is impossible to publish a rule to cover every circumstance. If a safety rule has been omitted or overlooked, it does not excuse carelessness or lack of common sense in the performance of duties.

 

 

Purpose: To provide general safety rules and behaviors in order to provide a safe and healthy environment for every member. The safety and welfare of our members is paramount and accident prevention is essential in maintaining an efficient operation. All safety rules are to be strictly observed at all times. 

 

 

101 SAFETY RULES

 

1.   Whenever you are involved in an accident that results in personal injury or damage to property, no matter how minor, the accident shall be reported to an officer or senior member at the time of the accident. First aid treatment must be sought promptly. 

2.   Report immediately to an officer or senior member in charge any condition or practice you believe has the potential to cause injury or damage to personnel or equipment. 

3.   Do not operate any equipment, which in your opinion, is not safe. 

4.   Obey all Department rules, governmental regulations, signs, markings, and instructions. Be particularly familiar with those that apply directly to you. 

5.   When involved in any lifting procedure, use the approved lifting techniques, i.e., bend your knees, grasp the load firmly, then raise the load, keeping your back as straight as possible. Obtain help from another member when lifting heavy loads. 

6.    Do not engage in horseplay. Do not distract others from performing their tasks. 

7.    Always use the right tool and equipment for the job. Use only those tools with which you’ve been trained to use and are thoroughly familiar with. 

8.    Good housekeeping shall always be practiced at the station, apparatuses, and appliances. Return all tools, equipment, materials, etc., to their proper places.

 

 

102 KEY SAFETY BEHAVIORS 

 

1.    Think  

2.    Drive DEFENSIVELY

3.    Drive Slower Rather than Faster

4.    Intersections: If You Can’t See, Stop 

5.    Always Wear Your Seat Belt

6.    Wear Full Gear and SCBA 

7.    Don’t Ever Breathe Smoke

8.    Never Go Beyond Your Air Supply 

9.    Use A Big Enough and Long Enough Hose Line

10. Always Have an Escape Route (Hose Line/Life Line) 

11. Keep Your Crew Intact 

12. Always Work Under Command-No Freelancing 

13. Maintain a Communications Link with Command 

14. Know and Be a Part of the Plan 

15. Evaluate the Hazard—know the Risk You are Taking 

16. Follow Standard Fire Ground a Procedures  

17. Always Watch Your Fire Ground Position (upwind, downwind, power lines, etc.) 

18. Attack with a Sensible Level of Aggression

19. Vent Early and Vent Often 

20. Look and Listen for Signs of Collapse 

21. Pay Attention All the Time, Situation Awareness is Critical

22. Provide Lights for the Work Area 

23. If It’s Heavy, Get Help 

24. Rehab Fatigued Firefighters 

25. Everybody Takes Care of Everybody Else

26. Follow Standard EMS Procedures 

 

 

103 PERSONAL PROTECTIVE EQUIPMENT (PPE) 

 

Prescribed safety and personal protective equipment (PPE) shall be used when appropriate. All PPE must be maintained in safe working condition. 

 

Turn out gear is not to be worn while driving any apparatus.

 

103.1 Bloodborne Pathogens

 

a.    Proper body substance isolation (BSI) precautions should always be taken. Personnel who come into direct contact with any bodily fluids while acting as a firefighter on calls or during training activities. The Chief Officer needs to be notified immediately of exposure and will then determine based on the incident if that member shall seek medical attention for precautionary measures due to the exposure.  

b.    On the “Resources” page on the website, there is a “Bloodborne Pathogen Exposure” form that will need to be filled out.

c.    A “Hepatitis B Vaccine Voucher” has been made available to Kentucky firefighters. The form for it can be found on the CFD website under “Resources”. The Chief must sign the form in order for it to be valid.

 

104 CONDUCT TOWARD THE PUBLIC

 

Members shall meet the public with professional courtesy and consideration.  Members will use proper grammar and English, avoiding slang, derogatory expressions, and profane/abusive language while talking to the public. Members shall be orderly, attentive, respectful, and shall exercise patience and discretion in the performance of their duties. 

 

104.1 Public and Media

 

a. At no point will a member give out any information about the nature of the call or any patient information. If a member is approached by the media or the public they will direct them to the Chief or highest ranking officer or OIC.

 

 

200 GENERAL ADMINISTRATION

 

Purpose: To provide general guidelines and procedures for daily fire department operations.

 

 

201 GENERAL

 

a.  Non-members or Junior firefighters are not allowed on Department property after 10:00 p.m. (Jr. FF are allowed if going to or coming back from a call). Other than family members unless approved by the Chief or an Officer.

b.  Any member that is hosting guests on department property will be responsible for the building, its contents, and will be held responsible for any damage or problems created by such. 

c.   Any member that brings their children to the station shall supervise them at all times. Children should not be allowed to run freely around the station if the parent has responded to a call or during training.

d.  No private vehicles are to be left on the property overnight without the approval of the Chief or an Officer. 

e.  POVs are not allowed in the bays.

f.    Department property is not to be removed without the permission of the Chief or an Officer. If any property is removed without consent it can be considered stolen property and criminal charges may be filed.

g.  All members are responsible for keeping the department clean and in order.

h.  Members shall be responsible for maintaining and proper cleaning of all personal protective equipment issued to them by the department.

i.    Any threat to the Chief or any other member of the department will be resolved through a hearing by the officers and could result in termination by the Board of trustees.

j.   Any insubordination to the Chief or any other officer of the department will not be tolerated.

k.  Sexual harassment will not be tolerated by any member of the department.

 

 

202 OFFICERS

 

a.  All officers must notify by radio that they are responding. 

b.  Officers are allowed to respond POV to the scene. 

c.  No officer is to respond POV to any call without turnout gear. 

d.  No officer is to respond to a scene until it is verified that sufficient personnel is responding to the station to bring any needed apparatus to the call.

 

 

202.1 Officer Elections

 

a.    The members of the department will be allowed to vote for any officer position that becomes available. There will be a two-week notice of any election posted at both stations. Absentee ballots will be accepted in sealed envelope.

 

b.    If the election is for an officer position other than the Chief position then the votes will be used as a recommendation to the Chief. The Chief will have the authority to fill any officer position. Absentee ballots should be presented to the Chief.

 

c.    If the election is for the Chief position the votes will be used as a recommendation to the board of directors. The board of directors will have the authority of determining the Chief position. Absentee ballots should be presented to the Chairman of the board of directors.

 

 

203 FIREFIGHTERS

 

a.    Firefighters are not to carry turnout gear with them unless approved by the Chief. Members must make at least 10% of fire calls the previous year to able to carry the turnout gear the following year. 

 

b.    If any member should have a need to address a concern or problem with the officers they will be given an opportunity to do so at the next officer’s meeting. The member(s) should contact the Chief prior to the meeting so appropriate time can be allotted.

 

 

205 REIMBURSEMENT PROGRAM

 

a.    All reimbursements are subject to the approval from the Chief and/or Board.

 

b.    Members should check with the Chief before they sign-up/spend any money for something they are seeking reimbursement on.

 

205.1 Travel, Mileage, Meals

a.  Any member wishing to further their professional development in the fire service may request permission through the Chief to attends events such as fire schools that will give them fire hours or first responder related certifications.

b. The following is a link to current mileage rates and form that is to be used for reimbursement:

 

https://finance.ky.gov/services/statewideacct/pages/travel.aspx



205.2 Tuition Reimbursement

 

a.    The following will define the procedures and requirements in obtaining education/tuition reimbursement for required classes in obtaining a degree from Kentucky Community and Technical College System (KCTCS), or other approved educational training. Online classes must have prior approval by the fire department board. This program is available to career and volunteer firefighters with the desire to further their education provided they meet the requirements below. 

 

 

Requirements

 

                               i.  The applicant must meet the following specific guidelines in order to qualify for this program.

 

                              ii.  Must be an active firefighter in good standing with the CFD as determined by the Chief and maintain this active status during the duration of the class.

 

                            iii.   Must be a 150-hour certified firefighter in the State of Kentucky by the end of their first course.

 

                            iv.   Must be CPR/AED certified.

 

                              v.   Must have all required NIMS/ICS.

 

                            vi.   Must have a minimum of one (1) year active status with the Concord Fire Dept. 

 

                           vii.  Must maintain a grade average of a “B’ or higher to qualify for reimbursement.

 

                          viii.  Firefighters will be required to volunteer one (1) ten-hour shift a week. 0700-1700 (7am to 5pm) for a four-month period.

 

                             ix.  Must provide a two-week notice of each shift the individual is going to cover.

 

 

Applicability

 

                               i.  This program will be overseen by the Concord Fire Dept. Board and the Chief. Upon completion of any required class as part of the individual’s degree program, the individual must submit documentation of the final grade and receipts of expenses such as class fees, registration fees, and books. Once this information is received, it will be reviewed and verified. Receipts must be copies of original papers received from the educational facility. Individuals MUST provide documentation if they are also receiving assistance elsewhere. i.e. grants, financial aid, student loans etc. Handwritten receipts of self-noted expenses will not be considered for reimbursement. Once all documentation has been received and verified, the Chief will verify the individual meets all requirements. The Chief will then sign-off on the documentation and forward it to the Board for reimbursement. A maximum reimbursement of $1,000.00 per semester, per student. There will not be any pre-payment made for any class. If upon the review of the reimbursement request it is found that the member does not meet the requirements, the request will be denied. The member requesting will be notified and the reason for denial will be explained. 

 

                              ii.  Requests for reimbursement must be done within 45 days of completing the course. Any requests made after this time will automatically be rejected. The Tuition Reimbursement Form should be completed for submission and can be found under resources on the CFD website.

 

                            iii.   Individuals must have completed the one (1) voluntary shift per week requirement before the completion of the class. A daytime uniform will be provided to the individuals participating in the Tuition Assistance Program. During a shift, there will be work details to be completed as well as some training. 

 

                            iv.   All Concord Fire Dept. SOP’s and SOG’s are to be followed accordingly while individuals are on shift under the Tuition Assistance Program. 

 

 

206 FIREARMS

 

a.    All members must sign a “Hold Harmless Concealed Carry” form that can be found under “Resources” on the CFD website.

 

b.    Any member, who elects to carry a personal firearm or weapon onto or in District property, or while conducting District business, must be eligible to do so under and comply with Federal and State statutes.

 

c.    The member is solely responsible for the safe handling and storage of the firearm or weapon at all times.

 

d.    The member will not leave the firearm or weapon unattended at any time in the station or on the apparatus. 

 

e.    Personal firearms or weapons carried by members while on duty are not to be used under the guise of District business.

 

f.     The member in possession of the firearm or weapon assumes all risk and liability for any and all injuries or death caused by either the intentional or unintentional discharge of the firearm or use of the weapon and may face disciplinary action.

 

g.    No member shall carry any firearm into a location where firearms are prohibited by law.

 

h.    Emergency incident response, incident stabilization, and/or patient care shall not be delayed at any time for the purpose of securing a weapon or firearm carried by a member.

 

i.     Kentucky law allows firefighters to carry legally permitted weapons while at work.

 

j.     Concord Fire Department would rather that its firefighters not carry weapons while at work, but Concord Fire Department cannot prevent a member from doing so.

 

k.    Carrying a weapon or loaded firearm while in quarters or during emergent and/or non-emergent District business could result in a hazardous situation.

 

l.     Leaving a weapon or loaded firearm unsecured in quarters or on/in a vehicle could result in a hazardous situation.

 

m.  If a member chooses to carry a legally permitted weapon while at work, Concord Fire Department does not condone such action, and the member may be held personally liable for any and all harm that results from intentional or unintentional use or discharge of the weapon.

 

 

                                                               

207 ALCOHOL, TOBACCO, & DRUGS

 

a.    There will be no use of tobacco products in any department apparatus or on calls. There will be no smoking inside any CFD fire stations.

 

b.    No member may be under the influence of alcoholic beverage(s) or a drug(s) during any department function or response. If a member is believed to be under the influence, at the discretion of the Chief or any officer, that member will be requested to submit to a drug and/or alcohol screening at the fire department’s expense. The member will be placed on suspension during any pending investigation.

 

c.    The CONCORD FIRE PROTECTION DISTRICT (CFPD) is committed to providing a healthy and safe environment for its members. The influence of alcohol, use of illegal drugs, and misuse of legal drugs create an impairment that subjects other members, property, and the public to risks of injury and/or damages that would not exist in an alcohol and drug-free workplace.

 

d.    Members of the CONCORD FIRE PROTECTION DISTRICT who violate these standards are subject to disciplinary action under KRS 75.130, with possible reprimand, dismissal, suspension, or reduction in grade or pay. For the purposes of detecting alcohol and illegal drug use/abuse, drug and/or breath alcohol test (BAT) will be requested. All tests shall be done in accordance with current applicable statutory or case laws to protect each member's constitutional rights. Refusal to submit to a drug test or BAT shall be immediate suspension and disciplinary action requesting dismissal. 

 

e.    The CFPD shall retain jurisdiction over all CFPD members. Notwithstanding, the CFPD reserves the right, where administrative procedures fail, to pursue all remedies where deemed appropriate. 

 

f.     In meeting its responsibilities to members, the CFPD has an Employee Assistance Program (EAP) which offers assistance to members seeking help for alcohol and/or drug abuse. Once identified, these problems must be addressed. In addition, a list of sources of information for members including counseling, treatment, and rehabilitation services are provided upon request. 

 

g.    It shall be a violation of the CFPD Alcohol and Drug-Free Workplace Policy for any member to be convicted of manufacturing, distributing, possessing or using illegal drugs as defined by applicable federal and state laws. The illegal use, distribution, or sale or legally prescribed medication is likewise a violation of this policy. 

 

h.    Possession of any alcoholic substance in or on department property and/or being at work with a detectable odor of an alcoholic substance on a member's breath (or other reasonable suspicious behavior, including accidents) which when tested results in a Blood Alcohol Content (BAC) of 0.04% or above, is a violation of this policy. Additionally, all Commercial Drivers reporting to work or driving department owned/leased vehicles with a BAC of 0.02% or above. Members subject to "recall," on any stand-by status or, who are subject to driving, while at work, are further prohibited from driving government owned/leased vehicles with a BAC of 0.02% or above. Also, the use of illegal drugs or misuse of prescribed drugs while in a work status is a violation of this policy. Testing shall conform to the Substance Abuse and Mental Health Services Administration (SAMHSA) guidelines. 

 

i.     Further information on this policy and definitions/procedures that pertain to can be found under “Resources” on the CFD website.

 

 

                                                                 

 208 DISCIPLINARY ACTION

 

a.    If any rules and/or regulations set forth by CFD are broken then the officers will review to determine if any disciplinary action is necessary.

 

b.    Depending on the nature of the violation of the determination of the disciplinary action could be addressed by the board of directors.

 

c.    If immediate action is necessary then it should be discussed between at least two officers and a decision made until a formal meeting of all officers can be held.

 

d.    If any disciplinary action is taken then there will be a written record of the action placed in the members’ personnel file.

 

e.    Disciplinary Actions could be as follows:

 

                        i.        Oral reprimand 

 

                       ii.        Written reprimand 

 

                      iii.        Suspension

 

                      iv.        Dismissal/Termination by the board pursuant to KRS   

 

 

                                                 

209 FITNESS CENTER MEMBERSHIP

 

To establish a policy that promotes a culture of fitness. The leading cause of firefighter fatalities is myocardial infarction (MI) a.k.a. heart attack. To reduce the risk for a MI, members are encouraged to maintain good cardiovascular health.

 

209.1 Policy

Any CFD personnel will be given credit for each visit to a fitness center for up to 4 visits per month.  The compensation for each visit will be equivalent to the amount received for each training and will be determined and disbursed at the end of the year.

 

Member must submit verification of attendance by November 30th for that year.

 

Example of a credit system: 

 

Month

# of Visits

# of Credits

January

2

2

February

3

3

March

5

4

April

8

4

May

6

4

June

1

1

July

2

2

August

3

3

October

5

4

November

3

3

December

2

2

Total

40

32

 

 

 

                                       

210 EQUIPMENT MANAGEMENT POLICY

 

 

It shall be the policy of the Concord Fire Department to adhere to the requirements of 2 CFR 200.313(d)(1), as it applies to the Equipment Management requirements related to any and all federal grants awarded to this agency.

 

Equipment Management Requirements

The following mechanism must be utilized to oversee the Federal Funded equipment purchased by a Federal Award.

·     A description of the property

·     Serial Number/ID number

·     Source of funding for the property

·     Who holds the title

·     Acquisition Date

·     Cost of property

·     Percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data, including the date of disposal and sale price of the property (if applicable).

The Concord Fire Department will track all Federal Grant related equipment by the following:

·       A general description of the property (turnout gear, scba)

·       All serial numbers or other forms of identification numbers will be tracked to each piece of property

·       The source of the funding will be placed on the inventory sheet of all equipment purchased

·       Documentation will be provided on any title holding equipment

·       All acquisition dates will be monitored and labeled with the serial numbers or other forms of identification numbers.

·       The costs of each piece of equipment must be documented in accordance with all serial numbers/identification numbers

·       A general description must be documented on how the equipment was purchased, the location of the equipment, use and condition of the property, any date of disposal, and any data related to the sale of any piece of equipment purchased by Federal Award

·       A physical inventory must be taken and results recorded on the equipment annually

·       All equipment (if applicable) will be distributed to one individual (turnout gear). It will be the individual’s responsibility to advise the Shift Officer of any loss, damage, or theft of the property. In the event of any loss, damage, or theft the Fire Chief will conduct an investigation and document all results found

·       All equipment must be thoroughly inspected periodically and report any issues to the Shift Officer then reported to the Fire Chief.

In the event of any disposal of grant related equipment; serial numbers, disposal date, item description, and reasoning must be documented and removed from the inventory list.                                                    

 

 

Effective: 9/17/2019

 

 

                  211 FEDERAL GRANT RECORDS RETENTION POLICY

 

 

 It shall be the policy of the Concord Fire Department to adhere to the requirements

of 2CFR-200.333, as it applies to the retention of all records related to any and all federal

grants awarded to this agency.

 

Record Retention Requirements:

 

All grant, financial, and administrative records related to any federal grant shall be

maintained for a period of three (3) years following the date of the final submission of the

Federal Financial Report (FFR) (SF-425).

 

If applicable, time and effort, personnel and payroll records for all individuals reimbursed

under the award must be maintained as well.

 

Property and equipment records shall me maintained for a period of three (3) years

following the final disposition, replacement, or transfer of the property and equipment.

 

 

After the 3-year period stated above, the records will be available for the historical society to review and determine if we no longer need to preserve.  

 

Effective: 9/17/2019

 

                                                  212 FEMA PROCUREMENT  POLICY 

 

Purchases Utilizing Federal Funds · - Any Purchases that utilize federal funds shall be made in compliance with 2 CFR 200. and this purchasing policy. The following numbers correspond with 2 CFR 200.

General Procurement Standards

a) Procurements by Concord FPD when utilizing federal funds shall conform to applicable Federal law and the standards identified in this policy.

 

b) Concord FPD shall maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchases.

 

c) No employee, officer, or agent of Concord FPD May participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of Concord FPD may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Any Employee determined to be in violation of this section, could be subject to discipline action up to and including termination. Any Elected Official determined to be in violation of this section, could be subject to prosecution and or recall of their position.

 

d) Concord FPD will consider consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach.

 

e) Concord FPD, to the extent possible, shall utilize state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services.

 

f) Concord FPD, to the extent possible, shall utilize federal excess and surplus property in lieu of purchasing new equipment and prope1ty whenever such use is feasible and reduces project costs.

 

g) Concord FPD, to the extent possible, shall utilize use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable oppo1tunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost.

 

h) Concord FPD, to the extent possible, shall award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. See also §200.213 Suspension and debarment.

 

i) Concord FPD, to the extent possible, shall maintain records sufficient to detail the history of procurement. These records will include but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price.

 

j) Concord FPD, to the extent possible, shall utilize a time and materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the

 

 

contractor exceeds at its own risk. Time and materials type contracts are defined as a contract whose cost to Concord FPD is the sum of:

 

1) The actual cost of materials; and

 

2) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.

 

k) Concord FPD, to the extent possible, shall, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, source evaluation, protests, disputes, and claims.

 

Competition

a) All procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of this section. To ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. Some of the situations considered to be restrictive of competition include but are not limited to:

 

1) Placing unreasonable requirements on firms for them to qualify to do business;

2) Requiring unnecessary experience and excessive bonding;

3) Noncompetitive pricing practices between firms or between affiliated companies;

4) Noncompetitive contracts to consultants that are on retainer contracts;

5) Organizational conflicts of interest;

6) Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement; and

7) Any arbitrary action in the procurement process.

b) Concord FPD shall conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract.

 

c) Concord FPD ensures that all solicitations:

 

1) Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When

 

 

it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a "brand name or equivalent" description may be used as a means to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and

 

2) Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals.

 

d) Concord FPD shall ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, Concord FPD shall not preclude potential bidders from qualifying during the solicitation period.

 

Methods of procurement to be followed

Concord FPD use one of the following methods of procurement when purchasing items with federal funds.

a) Procurement by micro-purchases - Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold of $10,000. To the extent practicable, Concord FPD shall distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations.

 

b) Procurement by small purchase procedures - Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold ($250,000). If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources.

 

c) Procurement by sealed bids (formal advertising). Bids are publicly solicited, and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(l) of this section apply.

 

1) For sealed bidding to be feasible, the following conditions should be present: i. A complete, adequate, and realistic specification or purchase description is available;

 

 

ii. Two or more responsible bidders are willing and able to compete effectively for the business; and

 

iii. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally based on price.

 

2) If sealed bids are used, the following requirements apply:

 

i. Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for local, and tribal governments, the invitation for bids must be publicly advertised;

 

ii. The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services for the bidder to properly respond;

 

 

iii. All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly;

 

iv. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and

 

v. Any or all bids may be rejected if there is a sound documented reason.

 

d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply:

 

1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical;

 

2) Proposals must be solicited from an adequate number of qualified sources;

 

3) The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;

 

4) Contracts must be awarded to the responsible film whose proposal is most advantageous to the program, with price and other factors considered; and

 

5) The non-Federal entity may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated, and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort.

 

e) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:

 

1) The item is available only from a single source;

 

2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;

 

3) The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or

 

4) After solicitation of several sources, competition is determined inadequate.

 

Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

a) Concord FPD shall take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.

 

b) Affirmative steps must include:

 

1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

 

2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

 

3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

 

4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;

 

5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and

 

6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section.

 

Contract cost and price.

a) Concord FPD shall perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold ($250,000) including contract modifications. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, Concord FPD shall make independent estimates before receiving bids or proposals.

 

b) Concord FPD shall negotiate profit as a separate element of the price for each contract in which there is no price competition and, in all cases, where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work.

 

c) Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred, or cost estimates included in negotiated prices would be allowable for Concord FPD.

 

d) The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used.

 

Federal awarding agency or pass-through entity review

a) Concord FPD shall make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document.

 

b) Concord FPD shall make available upon request, for the Federal awarding agency or pass-through entity pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:

 

1) The non-Federal entity's procurement procedures or operation fails to comply with the procurement standards in this part;

 

2) The procurement is expected to exceed the Simplified Acquisition Threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation;

 

3) The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a "brand name" product;

 

4) The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or

 

5) A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold.

 

c) Concord FPD is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part.

 

1) Concord FPD may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third-party contracts are awarded on a regular basis;

 

2) Concord CFD may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from Concord FPD that it is complying with these standards. Concord FPD must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review.

 

Bonding requirements

For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of Concord FPD provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:

 

a) A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified.

 

b) A performance bond on the part of the contractor for 100 percent of the contract price. A "performance bond" is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract.

 

c) A payment bond on the part of the contractor for 100 percent of the contract price. A "payment bond" is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract.

 

Contract provisions

All Concord FPD contracts utilizing federal funds must contain the applicable provisions described in Appendix II to Part 200-Contract Provisions for non-Federal Entity Contracts Under Federal Awards. 

Appendix II to Part 200-Contract Provisions for Concord FPD Contracts Under Federal Awards

In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by Concord FPD under the Federal award must contain provisions covering the following, as applicable.

A. Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

 

B. All contracts in excess of $10,000 must address termination for cause and for convenience by Concord FPD including the manner by which it will be affected and the basis for settlement.

 

C. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity" and implementing regulations at 41 CFR pa1t 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity Department of Labor."

 

D. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by Concord FPD must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. Concord FPD shall report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

 

E. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a halftime the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the

 

 

purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

 

F. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business film or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency.

 

G. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended-Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-767 lq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

 

H. Debarment and Suspension (Executive Orders 12549 and 126 89)- A contract award (see 2 CFR 180.220) must not be made to patties listed on the government wide e exclusions in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

 

I. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

 

J. See §200.322 Procurement of recovered materials.

 

 

 

         

 300 MEMBERSHIP PARTICIPATION REQUIREMENTS

 

Purpose: To provide general safety rules and behaviors in order to provide a safe and healthy environment for every member.

 

 

301 FIREFIGHTER QUALIFICATIONS

 

To become a member of the Concord Fire Department (CFD) a person shall:

 

a.    Be at least 18 years old unless a Jr firefighter see 303 (b).

 

b.    To ensure due regard for the safety of all persons and property upon the highway a member must live within reasonable driving distance or drive time of a CFD fire station. Distance and time will be determined by the Chief.

 

c.    Have a valid driver’s license.

 

d.    Have insurance coverage on private vehicle.

 

e.    Have a good driving record.

 

f.     Have no felony convictions or pending felony charges.

 

g.    Have a high school diploma or equivalent, unless the Chief grants an exception.

 

h.    Driver’s license and insurance information shall be supplied at the time of application for membership.

 

i.     The Chief will abtain background check of potential members conducted to validate compliance with items “e” and “f’ above.

 

 

302 NEW VOLUNTEER FIREFIGHTER APPLICATIONS

 

a.    Background and Drug test will be performed once the application is submitted to the fire department.

 

b.    All members shall be on probationary status during the first 90 days of membership. Probationary status shall begin at the time the member’s application is reviewed and approved by the Chief.

 

c.    If the applicant’s Background check , Drug test and Reference check do not contain any derogatory information, then at the end of the applicant’s 90-day probationary period, the membership shall vote to keep or not to keep the probationary member(s) in the department. This shall be done by a written vote. To accept the probationary member as an active member of the department, an affirmative vote by a minimum of 2/3 of those attending the meeting is required.

 

d.    During the probationary period, the applicant shall complete the basic 20 hours minimum training requirements of Kentucky State Fire Commission Fire Rescue Training for a new volunteer firefighter.

  

 

       The following is a recommended minimum standard of subjects and training hours a new fire department member should successfully complete prior to emergency response activity.

 

 

 

                                                              Basic 20 hours.

 A - 0000        Administration & Organization                                                          2 hrs

 

B - 0000        Safety                                                                                                2 hr

 

D - 0000        Fire Behavior                                                                                    1 hr

 

E - 0000        Extinguishers                                                                                    1 hr

 

F - 0000         Personal Protective Equipment                                                        3 hrs

 

G - 0000        Forcible Entry                                                                                   1 hr

 

H - 0000        Ventilation                                                                                          1 hr

 

 I - 0000         Ropes                                                                                                1 hr

 

J - 0000         Ladders                                                                                              2 hrs

 

K - 0000        Fire Hose/Nozzles/Appliances                                                           2 hrs

 

M - 0000        Fire Control                                                                                       1 hr

 

N - 0000        Salvage                                                                                             1 hr

 

O - 0000        Overhaul                                                                                           1 hr

 

CC -0000      Drivers Training (Private Owned Vehicle)                                         1 hr

 

FF-0007         ICS 700   Online Classes

 

FF-0001         ICS 100   Online Classes

 

                                                                                               

 These recommended 20 hours can be credited toward the 55 elective hours required for certification for a Volunteer Firefighter.

 

 

info.pdf

INFORMATION

 

NOTE: With the permission of the Chief, the minimum requirements for a new volunteer firefighter can be extended an additional 90 days, if extenuating circumstances prevent the applicant from completing the minimum requirements during the first 90 days.

 

 

 

e.    A probationary member cannot respond to any calls until the minimum basic 20 hours set forth by Kentucky Fire Commission have been completed, the member has been sworn in, a Background check and Drug test has been cleared, the member has completed the apparatus operations competency list and has complete CPR & AED basic first aid course.

d.  If the probationary member is not voted in after the 90 days probation period he or she can reapply in 9 months or 1 year from when their first application was submitted.     

 

 

303 JUNIOR FIREFIGHTERS (EXPLORERS)

 

Concord Fire Department is a participant in the Kentucky State Junior Fire Fighter (JRFF) Program provided by the state fire commission.

 

To become a junior firefighter of the CFD a person shall:

 

a.    Be between the ages of 15 and 17 years old

 

b.    Be a resident of McCracken County 

 

c.    Have written permission from a legal guardian 

 

The following link provides guidelines set forth by the Kentucky State Fire Commission Explorer Program:

 

http://kyfirecommission.kctcs.edu/Fire_Commission_Programs/Junior_Firefighters.aspx

 

Once the junior firefighter reaches the age of 18 they shall follow the guidelines set forth to become an actual member of the department.

 

 

304 ACTIVE MEMBERSHIP

 

To retain active membership the following must be followed. 

 

304.1 Training

 

All certified (Firefighter Level I or II) members must keep their certification current by completing 20 hours of state fire training each calendar year (December 31st). Any member that doesn't keep his or her certification current will be suspended from making calls but will be able to come to training. The suspension will be lifted once the 20 hour training requirements have been met for the current year.  

 

Additionally, Federal guidelines require the following NIMS/ICS training for all members:

 

a.             Chief—NIMS 700, 800 & ICS 100, 200, 300, 400 

 

b.             Officers—NIMS 700, 800 & ICS 100 and 200

 

c.             Members—NIMS 700 & ICS 100

 

 

304.2 Call Response

 

Members shall respond to a minimum of 20 fire/EMS calls per the calendar year. (Only applies to members that have been on the department for a full year). Failure to meet this requirement will result in termination as a member of CFD. 

 

The terminated person may reapply to become a member after 90 days from the termination date. After he or she has reapplied the applicate must complete a 90-day probationary period, the membership shall vote to keep or not to keep the probationary member(s) in the department. This shall be done by a written vote.

 

To accept the probationary member as an active member of the department, an affirmative vote by a minimum of 2/3 of those attending the meeting is required.

 

304.3 Level I Firefighter

 

It is required that every member has two years to obtain their 150 hours (Level I) training. This is for the benefit of the department as well as for the safety of the entire department. If a member is unable to achieve their 150 hours (Level I) certification by the end of their first two years then the member will be required to attend an Officer meeting and explain the reason for not accomplishing their Level I certification. Member may be suspended until the 150 hours (Level 1) training has been met.

 

304.4 Competency Books

 

All  members must complete the apparatus competency book to be eligible to receive run/training money.

 

304.5 Run Money Requirements

 

All active members & Jr Fire Fighters will need to complete a minimum of 30 hours of Fire Fighter training and 12 hours of EMS training each year, all these training hours must be in-house (In-House means training put on by CFD). Training hours must be completed by November 30th of each year to be eligible to receive run/training money.

 

304.6 Resignation or Leave of Absence

 

Any member that resigns as a member of CFD must wait 1 year before they can reapply to become a member again.

Any member that takes a non-approved leave of absence from CFD may have to reapply to become a member of CFD. An approved leave of absence will be determined by the Officers. 

 

 

 

 

400 EMERGENCY VEHICLE OPERATIONS (EOV)

 

 

IMPORTANT

 

Any time a member is responding to a call and then told to “Signal 8” or disregard if Code 3 drop to Code 1 and return the apparatus back to the station. If fuel is needed, inform an officer or senior member. 

 

 

 

Purpose: To provide general guidelines and procedures for emergency vehicle operations.

 

 

401 EMERGENCY VEHICLE OPERATIONS COURSE (EVOC)

 

a.    The EVO Course for Concord Fire Protection District shall be adopted from, and updated in accordance with the KY Fire Commission training standards.

 

b.    The EVO Course Evaluation(s) shall be conducted by the Chief or their Designee. 

 

401.1 Requirements

 

a.    Operator must be at least 21 years of age to operate any department vehicle/apparatus.

 

b.    Have completed the apparatus operations competency list(s). 

 

c.    Completed Drivers Training CC-0000& CC-0001(classroom portion) Emergency Vehicle Operator (EVO), being Administered by a Fire Instructor, (as certified by KY Fire Commission), or complete similar Training that is approved by the KY Fire Commission (VFIS) etc. Training completed once per membership.

 

d.    Must annually complete the cone, and road course evaluations.

 

e.    Approval to drive by the Chief is required.

 

 

402 VEHICLE CHECKLIST

 

a.    All members are responsible for the for keeping the apparatuses stocked and the equipment in good working order. 

 

b.    Apparatuses must be re-stocked after a call before the members leave.

 

 

403 APPARATUS

 

a.  An apparatus is to be used only to carry out official fire department duties.

 

b.  Public education and other civic-services that may require the use of an apparatus must be approved by the Chief.

 

c.  Firefighters are not to use any apparatus from the fire department for another department’s call or any other purposes unless requested by the other department, central dispatch or an officer.

 

 

404 PERSONALLY OWNED VEHICLE (POV)

 

a.    Firefighters should never respond POV to any scene unless otherwise instructed by an officer. 

 

b.    Firefighters are not to use emergency lighting or sirens in their POV unless they have completed 150hrs (level 1 FF), reached 21 years of age, completed 12 hours of emergency vehicle operation drivers training class and have written approval from the chief. Approval letter must be kept by the firefighter in their POV at all times.

 

c.    After completing the classroom portion of the EVO class member must complete and pass the cone and road course annually.

 

d.    The Chief must first approve and sign a letter for any member who wishes to get a volunteer firefighter license plate for their POV.

 

 

405 STRUCTURE FIRE

 

The following apparatus/personnel should be used in responding to a structure fire in the CFD hydrant/non-hydrant district:

 

Station 1 (in order)

 

a.    E-42

 

b.    L-49 (With officer approval and certified driver)

 

c.    B-43

 

 

 

 

Station 2 (in order)

 

a.    E-44

 

b.    T-40 (except in non-hydrant district, T-40 will go first and E-44 second)

 

c.    E-45

 




        

IMPORTANT

 

Always keep at least one engine or the ladder truck in the Concord District at any given time. If unsure, ask an officer.

 

         

 

Any request for mutual aid response outside of the county an officer will designate an appropriate apparatus. 

 

 

406 FIELD FIRE

 

The following apparatus/personnel should be used in responding to a field fire:

 

Station 1 (in order)

 

a.    B-43

 

b.    E-42

 

 

 

 

Station 2 (in order)

 

a.    E-45

 

b.    E-44

 

 

 

 

407 MOTOR VEHICLE ACCIDENT (MVA with injuries/10-46)

 

The following apparatus/personnel should be used in responding to an MVA (10-46) fire:

 

Station 1 (in order)

 

1.    E-42

 

2.    L-49 (With officer approval and certified driver)

 

3.    B-43

 

 

 

Station 2 (in order)

 

1.    E-44

 

2.    E-45

 

3.    T-40

 

 

 

 

408 MEDICAL (EMS)

 

The following apparatus/personnel should be used in responding to medical calls:

 

Station 1 (in order)

 

1.    E-42

 

2.    B-43

 

3.    Other personnel to standby the station unless request by an officer

 

 

*Station 2 (in order)

 

1.    E-44

 

2.    E-45

 

3.    Other personnel to standby the station unless request by an officer

 

*Personnel and apparatus are limited to responding to the area indicated by the map posted in the Station 2 office unless otherwise requested by an officer.

 

 

409 STRANGE ODER/CARBON MONOXIDE ALARM

 

a.    E-42 will need to respond due to it having the CO detector along with the closest apparatus.

 

b.    All responses will be Code 1 exception for Code 3 for reports of serious life threats or health safety dangers.

 

c.    All other apparatus need to standby.

 

 

 

410 AUTOMATIC/MUTUAL AID

 

 

411 WATER RESCUE

 

  

Purpose & Scope:

 

To establish guidelines for water rescues and recoveries in the Concord FPD.  Dispatches for water rescues in different types of water (as defined below) should be the same.

 

 

 

Definitions:

 

Water Rescue - An operation where there is the possibility of saving the life of someone trapped in a situation involving water.

 

 Water Recovery - An operation where the victim is already deceased, or there is no reasonable expectation of saving the victim's life.

 

Swift Water - Water moving faster than 1 knot (1.15 mph).

 

Surface Water - Standing water, or water moving slower than 1 knot (1.15 mph).

 

 Procedure:

 

   Recertification

 

All swift water team members(awareness,operations and technician level) will need to complete 8 hours of in house training annually to stay active on the swift water team. If a team member doesn't meet required hours the team member will not be able to respond to any water calls untill his or her required training is completed. 

 

  

 

 

500 EMERGENCY OPERATIONS

 

 

IMPORTANT

 

Freelancing is strictly prohibited.

 

 

 

Purpose:To provide general guidelines and procedures for emergency operations.

 

501 FIRST ON-SCENE

 

 

IMPORTANT

 

If need be, close the road for everyone’s safety.

 

 

 

501.1 FIRST OFFICER/UNIT ON-SCENE

 

a.   Park apparatus in a manner that protects our working area.

 

b.   Establish an Incident Commander (IC).

 

c.   Notify responding units of location and if any entrapment. Also the number of vehicles and possible patients for transport.

 

d.   If no entrapment and minor injuries slow response of responding units or turn around units not need on the scene.

 

c.   If there is entrapment be sure you have needed equipment on the scene or in route.

 

d.   Be sure to have a charged line on the ground during extrication.

 

e.   Be sure to check for un-deployed airbags. If steering wheel airbag has not deployed place protective strap over the steering wheel bag.

 

f.    Before starting any extrication check for HYBRID signs.

 

g.   Before starting any extrication make sure the vehicle is stable. If signs vehicle is not stable report it to IC immediately.

 

 

502 ACCOUNTABILITY

 

a.    To ensure personnel and unit safety, it is the policy of Concord Fire Department that all personnel and units will be accounted for on the scene of an emergency incident. The personnel accountability system is intended to meet the requirements of NFPA 1500 & 1561 and will be operational on all fire/rescue incidents and training exercises. There are two primary objectives of the personnel accountability system:

 

1.    Identify who is at the scene.

 

2.    To track team members in the hot zone (Entry-team).

 

b.    It is the responsibility of each member of the department to read and fully understand the policy and procedures for personal accountability.

 

502.1 SYSTEM OVERVIEW

 

a. The system is based on the traditional tag accountability system. The tag identifies the firefighter by department badge number and/or name.

 

b.PURPOSE: The purpose of this document is to define the personnel accountability system and provide standard operating guidelines for implementing the system.

 

c. DEFINITIONS

 

i.  System Elements- Tags and Accountability Board and Accountability vest.

 

ii. Tags- Certified 150 & 400-hour personnel will be issued two personnel accountability tags. Non-certified (rookie) personnel shall only be given one tag.

 

Color Coordination for McCracken County and Paducah Fire Services PAS tags for each department shall be different in colors.

 

Concord Fire Department - Silver

Hendron Fire Department- Yellow

Lone Oak Fire Department - Purple

Paducah Fire Department - Blue

Reidland Farley Fire Department - Red

West McCracken Fire Department - Black

 

iii. Accountability Board– The accountability board will need to have the department name and apparatus unit number written on the dry erase section of the board.

 

iv. Accountability vest– The accountability vest will be worn by the person assigned by IC to handle all personal accountability.

 

502.2 COMMAND STRUCTURE

 

a.   Incident Commander (IC)- The senior or designated officer/firefighter in charge of an incident, responsible for the strategic decisions and the assignments of other officers and supervisory personnel necessary to control an incident.

 

b.   Safety Officer– A senior officer/firefighter of the department responsible for the overall safety of the responding units and their personnel. The safety officer has the authority to designate hazard zones and declare an emergency evacuation.

 

c.   Accountability Officer- Person designated by the incident commander to manage the personnel accountability system during the incident.

 

d.  Personnel Account Report (PAR)– an account of where all personnel are located what their task is at any given time.

 

 

502.3 Accountability System

 

a.    Once the command has been established at the incident, the Incident Commander will assign an Accountability Officer, who will manage the accountability system throughout the incident.

 

b.    Personnel who arrive on scene must report to the accountability officer. If an accountability officer hasn’t been established then report to IC.

 

c.    The first accountability tag from each firefighter will be placed on the accountability board ring next to the department name that the firefighter is associated with.

 

d.    Personnel assigned to an entry-team must take their 2nd tag to the Accountability Officer.

 

e.    The accountability officer shall place all paired entry teams tags together on the accountability vest. This will assure who went in with whom.

 

f.     Once the entry team has been released from its task they are to report back to the accountability officer to collect his or her 2nd tag that had been placed on the vest. At this time the accountability officer will confirm that all team members have been accounted for.

 

g.    Any personnel who are found on the scene with both PAS tags will be asked to report to Accountability Officer.

 

h.    The Accountability Officer will be responsible for conducting a Personnel Account Report (PAR) at the request of the Incident Commander. Any discrepancies shall be immediately reconciled.

 

502.4 Emergency Evacuations

 

When the IC or Safety Officer has determined that the building or fire conditions are too dangerous for continued operations, he/she will declare an emergency evacuation. An evacuation alert will be as follows: 

 

(1) issue evacuation via 2-way radio

(2) 3 blast of the air horn

(3) issue evacuation via 2-way radio. 

 

The alert advises all personnel to leave the Hazard Zone and REPORT BACK TO THE ACCOUNTABILITY OFFICER

 

After the evacuation is complete, the Accountability Officer should immediately conduct a PAR.

 

503 TRANSFER OF COMMAND

 

a.   The first arriving company officer is the only company officer who has the option of transferring command to another company officer unless actively engaged in fire suppression, rescue or other duties that would limit the duties of an Incident Commander.

 

b.   Upon arrival of the on-duty Assistant Chief or the Acting Assistant Chief command shall be transferred to them.

 

c.   The Fire Chief or their designee may assume command at any time he or she needs to expand the Incident Command System due to a large-scale response, the activation of RIT or IRIT crew due to a distress call or any change from offensive to defensive fire attack.

 

d.   Transfer of command will follow the below procedures:

 

Arriving chief officers will communicate with the officer being relieved of command.  This briefing will preferably be done face to face but radio communication is acceptable.

 

This briefing will include:

 

-       General situation status

1.    Threat to Life

2.    Fire Location, Extent, Conditions

3.    Effectiveness of Control Efforts

 

-       Deployment positions and assignments of operating companies/teams

 

-       Appraisal of needs for additional resources at that time

 

For larger incidents, the officer being relieved should review a tactical worksheet or command board with the ranking officer.

 

e.   When the above transfer of command has been completed, the new incident commander should call dispatch and announce the transfer of command.

 

 

504 STRUCTURE FIRE

 

 

504.1 When to Use

 

a.  The use of Incident Command Procedures is mandatory on all incidents involving two or more companies.

 

b.  The first company officer to arrive at the incident scene shall establish command. He or She shall remain in command until transferring command to a second arriving company officer, to a higher-ranking officer, or until the incident has been terminated.

 

504.2 Initial Report

 

a. The person establishing command shall transmit a brief initial radio report. The five dimensions below are required when responding to a structure fire. Examples of the information that is required to be transmitted appear below each dimension. The below information shall be communicated over the radio upon the first unit arriving officer at an emergency scene.  

 

·     Go arrival with company identification, establish command, and location of command

·     Give a description of the building

Ø  Number of Stories

Ø  RESIDENTIAL, COMMERCIAL, MULTI-STORY, HIGH-RISE

Ø  Construction Type

·     Give a description of the situation

Ø  Nothing Showing, Smoke Showing, Smoke and Flames Showing

Ø  Evacuation

Ø  Injuries

Ø  Etc.

·     If conditions exist where you expect all initial on-scene personnel will be involved with firefighting actions, declare a WORKING FIRE.

·     Give a description of what your company is doing

Ø  Investigating

Ø  Pulling a 1 ¾” attack line

Ø  Pulling a 2 ½” attack line

Ø  Placing a ground ladder

Ø  Etc.

·     Give assignments to next arriving companies

Ø  Lay a supply line

Ø  Pull a backup line

Ø  Perform a primary search

Ø  Position and raise aerial ladder

Ø  Etc.

 

504.3 Radio Designation

 

The person assuming command will use the radio designation “command” in all radio communications. This designation will not change throughout the duration of the incident

 

 

505 RAPID INTERVENTION TEAM (RIT)

 

Purpose - Rapid Intervention Team (RIT) crews will serve as standby intervention crews and will be ready to respond immediately to any firefighter(s) that become distressed in the hazard zone.  The RIT crew shall familiarize themselves with the structure and/or environment that is involved.  They must also be informed of the tactical operations and be informed of where crews are assigned on the incident.  RIT crews must have all personal protective equipment, SCBA’s, and all necessary equipment that they may need to facilitate a rescue of downed personnel. 

 

Assignment - (RIT) crews will be established at all structure fires and any other hazardous incident where firefighters are in a dangerous environment.  If all crews are on the scene are committed with other duties then additional resources must be secured to fill this role.

 

505.1 Fire Ground/Incident Perimeter or Hot Zone

 

The fire ground incident perimeter or hot zone is defined as the boundary around the incident that has been determined by safety considerations according to the foreseeable hazards of the particular incident.  It is one of the continuing responsibilities of command and the incident safety officer to establish and enforce.

 

All personnel entering the fire ground/incident or hot zone perimeter shall:

·      Wear protective equipment.

·      Have the crew intact.

·      Have a staff function

·      Be assigned to a group, division, or company

 

If personnel have not been assigned to a group, division, or company, or do not have a necessary staff function, they must stay outside this perimeter or zone.

 

505.2 Evacuation 

 

It is a principle function of command and the incident safety officer to continually evaluate and to determine if the fire building or incident is tenable for interior operations.  If conditions are determined to be unsafe a structured method of evacuation must be used. Upon receipt of an evacuation order, officers shall assemble their crews and immediately exit to a safe location outside the building or environment.  This action will usually involve a shift from offensive to defensive tactics and it is necessary for command to clearly communicate this change to all operating companies/teams.  

When command makes the decision to evacuate personnel he/she will request the following:

 

1.    Fire ground apparatus to perform a three-second air horn blast for a total of three times.

2.    A request to dispatch for an evacuation tone and message.

3.    All interior companies/teams will respond with – “(Company ID) evacuating structure” and then advise “(Company ID) evacuation completed.”

4.    Command will then perform a personnel accountability report (PAR).

            

 

506 AUTOMATIC/MUTUAL AID

 

 

507 ASSISTING LAW ENFORCEMENT

 

a.    While acting as an agent for CFD no volunteer member should ever participate in the apprehension of any fugitive or criminal.

 

b.    Regular members, not volunteers shall have the powers granted under KRS chapter 75.160 section 2.

 

c.    No fire department apparatus should be used in pursuit of any fugitive or criminal.

 

d.    Law enforcement has the right to commandeer any apparatus and/or equipment at their discretion.

 

 

508 Firefighter Survival 

                        

 

508.1 RADIO PROCEDURES FOR EMERGENCIES

 

a.   PURPOSE: Because of the potential for a high volume of radio traffic during an emergency operation the McCracken County Fire Departments must have a procedure that gives priority to an individual who needs to notify the incident commander (IC) of a life-threatening situation that has happened or is about to happen.

 

508.2 MAYDAY, URGENT MESSAGE

 

a.   The Mayday transmission is used only in situations that are life threatening to firefighters.

 

b.   The urgent message is used for other types of fire ground emergencies.

 

c.   A Mayday Transmission is needed if:

 

·      Imminent collapse is feared

·     Structural collapse has occurred

·     A member is unconscious or has suffered a life-threatening injury

·     A discovery that a member is missing or separated and unable to contact your partner.

·     A member is trapped or lost in a IDLH environment

·     Low air alarm or situation.

·     A water emergency, in which the vessel the crew is operating from, or a crewmember, is in jeopardy and immediate assistance is needed.

·     The MAYDAY includes but is not limited to incidents involving:

§  Structure Fire

§  Hazardous Material incident

§  Technical rescue

§  Extrication

§  Or other related events

 

d.   An Urgent Message is transmitted if:

 

·      A member suffers an injury that requires medical attention but is not life-threatening.

·     A change in fire ground strategy (offensive to defensive)

·     A condition is discovered that could endanger firefighters, the public or property.

·     Fire is entering an exposure.

·     A loss of pressure/water occurs

·      Command or an Officer needs to gain control of the radio channel

 

508.3 TRANSMISSION PROCEDURES FOR MAYDAY

 

·     Key the Mic and announce in increments of three (3) MAYDAY, MAYDAY, MAYDAY, UNIT ID number and location listed for a response if none is heard repeat the message until you are acknowledged. If the IC does not respond after the second transmission anyone who hears the message is responsible to relay it to the IC directly.

·     Manually activate your PASS device.

·     On receipt of a MAYDAY, ALL RADIO TRAFFIC SHOULD STOP

·     The IC should acknowledge the transmission and relay to “all units at the scene, to standby for a MAYDAY message. Unit with MAYDAY go ahead with your message.”

·     There are four universal “Mayday Parameters” developed by the National Fire Academy that applies to structure fires. Each parameter is considered to be an indicator that a firefighter is in a life-threatening situation and needs to call a mayday. The four Mayday Parameters are:

o   Fall-Falls involving a change in elevation such as falling through a floor, roof or into a hole

o   Collapse-Collapse involving structural members of the building or substantial objects onto a member.

o   Lost or Trapped-Member becomes lost, trapped or disoriented in an IDLH atmosphere.

o   Stuck-Member becomes entangled or trapped in an IDLH atmosphere.

·     The McCracken County Fire Departments considers additional parameters in which a member can call a mayday:

o   Low air alarm situation, where the member is unlikely to reach safety before depleting their air supply.

o   A Water emergency, in which the vessel the crew is operating from, or a crewmember, is in jeopardy and immediate assistance is needed.

·     When transmitting a Mayday call remember

o   Remain Calm

o   Do not shout into the radio

o   Talk Slowly

o   Keep your message as short as possible

·     After acknowledgment by the Incident Commander, the officer or firefighter reporting the Mayday shall provide the following information:

o   Location-Where the member believes they are

o   Unit-Company the member is assigned to.

o   Name-Member’s name

o   Assignment-What member was doing (roof vent, search, rescue etc.)

o   Resources needed- Any specific resources member can identify.

·     It is imperative that firefighters error on the side of caution and report a mayday as soon as they are confronted with a mayday parameter. The mayday can always be canceled if it is not needed. But if firefighters wait to call a mayday, the window of survivability can close quickly.

 

DUTIES IN RESPONSE TO MAYDAY

 

IC responsibilities

 

·     Secure the channel and designate as mayday channel

o   Only those personnel dealing with the MAYDAY operation shall be on the MAYDAY channel.

·     Move fire ground operations to another designated channel

·     Deploy the necessary resources needed to assist with a rescue.

·     Secure PAR (personnel accountably report)

·     Deploy  RIT 

o   The RIT officer should verify the name(s), number(s) and location associated with the MAYDAY

·     Assemble an additional RIT as soon as possible

 

Additional fire ground responsibilities

 

·     Other members operating on the scene should be aware of the MAYDAY

·     They must continue with their assigned tasks, the task they are currently performing may very well limit injury to the person or persons in distress as well as assist the RIT team unless they are also in jeopardy

·     Any deviation from their assignments must be reported to the IC

·     A MAYDAY is not for evacuation.

 

CLEARING THE MAYDAY

 

·     A mayday situation may be “cleared” (canceled) when the firefighter reporting the mayday has been rescued or the situation has been resolved. Only the incident commander may order a mayday to be “cleared”, although other officers may make a recommendation to clear the mayday based upon first-hand knowledge that the particular firefighter who requested the mayday has been rescued or the situation has been resolved.

·     The Incident Commander must communicate the fact that the mayday has been cleared to all units operating on the scene. The Incident Commander- and only the Incident Commander- shall conclude the mayday by transmitting mayday cleared, resume normal radio traffic. If not previously completed, a PAR/Roll call must be completed immediately upon the mayday being cleared.

 

Urgent message

 

·     Key the Mic and announce URGENT, UNIT ID number listen for a response if none is heard repeat the message until you are acknowledged. If the IC does not respond after the second transmission anyone who hears the message is responsible to relay it to the IC directly.

·     On receipt of a URGENT message all radio traffic should stop.

·     The IC or Central should acknowledge the transmission and relay to “all units at the scene, to standby for a URGENT message, Unit with URGENT message go ahead”

·     Transmit your message

·     When transmitting a URGENT message remember

o   Remain Calm

o   Do not shout into the radio

o   Talk Slowly

o  Keep your message as short as possible

 

508.2 Fire Scene Health Check

 

600 Emergency Medical Services (EMS)

 

Purpose: To provide general guidelines and procedures for emergency medical services (EMS) and joint operations with Mercy Regional EMS.

 

            601 Response

 

Firefighters that are CPR and AED certified can respond to medical calls but cannot go on the scene until there is a certified EMR, EMT or paramedic on scene.

 

Firefighters that are not CPR and AED certified cannot respond to medical calls.

 

            602 Restocking Equipment

 

            Any EMS equipment used must be restocked from the medical cabinet. Notify an officer in order to gain access.

  

            603 State Medical Protocols

 

             https://kbems.kctcs.edu/media/medical-direction/Kentucky%20State%20Protocols%20COMPLETE%204.18%20UPDATE.PDF

 

 

 

               

 

700 Hazardous Materials (HAZ-MAT)

 

Purpose: To provide general guidelines and procedures for daily fire department operations.

 

            701 General

            702 Strange Odor

            703 Carbon Monoxide Alarm

KEY ACRONYMS

·     CO – carbon monoxide

·     CO2– carbon dioxide

·     ppm – parts per million

·     SCBA – Self-Contained Breathing Apparatus 

 

PURPOSE 

To establish a policy and procedure for responding to carbon monoxide (CO) detector activation, CO incidents in residences, events where victims are present with CO symptoms in the absence of an alarm, and related CO events.

 

POLICY 

The intent of this policy is to guide CFD personnel with: 

 

PROCEDURES

Carbon monoxide (CO) is an extremely hazardous product. CFD personnel is responsible only for investigating reported carbon monoxide problems or detector activations, evacuation, rendering first aid, and advising occupants. Emergency responders are not on scene to fix/correct the cause of the problem. Occupants should be advised to contact certified repair services.

 

CO Incident Response

1.    All responses to/from the station/scene will be Code 1 unless advised of a threat to life.

2.    An apparatus with a gas detection meter must be taken (yellow and black/located on the driver’s seat left side of E-44).

3.    Closest unit/apparatus respond to scene and advise. 

4.    All other units will stand by.

 

Arrival/Occupants Exposed to CO

 

1.    Evacuate the structure of all occupants.

2.    Determine if anyone is exhibiting any symptoms of CO poisoning. Symptoms may include shortness of breath, nausea, dizziness, lightheadedness or headaches.

3.    A person with a lung and/or cardiac history are most susceptible to CO poisoning.

4.    Notify EMS if symptoms are present.

5.    Question occupants about the type and location of any gas burning or CO producing appliances. 

 

Conducting CO Investigation

1.    An SCBA will be used by any member entering a potentially unsafe atmosphere until the gas detection meter confirms safe levels.

a.    Any time a CO level of 50ppm is found then members must don SCBA while in the structure.

2.    Gas detection meter should be used to examine all levels of the structure and all rooms.

a.    Instructions for operating the gas detection meter can be found below and are also located at the bottom side of the gas detection meter.

b.    Make sure to let the gas detection meter cycle through outside and well away from the structure.

c.    Detector node should be pointed downward. CO is a heavier element.

3.    Examine the ENTIRE property including the garage.

a.    Potential sources include automobiles, motorcycles, trucks, golf carts, RV’s, gasoline, propane, natural gas, diesel-fueled appliances/equipment, lawn mowers, power generators, furnaces, water heaters, clothes dryers.

4.    For CO readings found in the following parts per million (ppm) range:

a.    0 ppm: Desired level

b.    9 ppm or less: Acceptable level of CO in a living space above outdoor ambient conditions. (ASHRAE)

c.    50 ppm: No adverse effects with 8 hours of exposure. (OSHA)

d.    200 ppm: Mild headache after 2-3 hours of exposure.

e.    400 ppm: Headache and nausea after 1-2 hours of exposure.

f.     800 ppm: Headache, nausea, and dizziness after 45 minutes; collapse and unconsciousness after 1 hour of exposure.

g.    1,000 ppm: Loss of consciousness after 1 hour of exposure.

h.    1,600 ppm: Headache, nausea, and dizziness after 20 minutes of exposure.

i.     3,200 ppm: Headache, nausea, and dizziness after 5-10 minutes; collapse and unconsciousness after 30 minutes of exposure.

j.     6,400 ppm: Headache and dizziness after 1-2 minutes; unconsciousness and danger of death after 10-15 minutes of exposure.

k.    12,800 ppm: Immediate physiological effects, unconsciousness, and danger of death after 1-3 minutes of exposure.

5.    Positive readings above 9ppm are found, the property owner should contact a local natural gas company or propane provider.

6.    If the readings are elevated, gas needs to be shut off.

  1. Ventilate as needed. NO gas-powered fans.
  2. Readings 9ppm or less, the occupants should replace or reset the detector and be directed to call the emergency services if a subsequent alarm or symptoms appear.  

9.    Health effects can vary significantly based on age, sex, weight, and overall health. 

 

 

Instructions for working the SENSIT GOLD Gas Meter

1. Install the batteries by pushing down the locking tab and sliding the handle away from the top of the instrument. When replacing handle be sure the tab is securely in place. 

2. IMPORTANT:CAREFULLY OBSERVE POLARITY WHEN CHANGING BATTERIES. Incorrect installation can damage an internal “factory service only” fuse. 

3. Locate button “A” – push & hold until the unit powers up, then release the power button. 

4. Allow unit to go through the warm up sequence in clean air. At the end of warm up, the unit will auto zero and enter the working display. This requires from 40 up to 180 seconds. 

5. If FAIL is displayed for any of the sensor readings, make sure the instrument is in clean air; push and hold the “C” button until AUTO ZERO is displayed. If this process does not clear the fail on the display, this could indicate a problem with the instrument or sensor. 

6. Look at the display – LEL, CO, O2 and H2S readings are displayed. (An “X” appears when the particular sensor is NOT installed. 

 

7. Extend the goose neck (the LEL sensor and liter cap is at the tip). 

8. Place your finger over the inlet and wait ~5 seconds for “FLOW BLOCKED” to appear on the display. Change cap and “O” rings if it does not show “FLOW BLOCKED”. 

9. You are now ready to use the instrument. You can now enter the area and detect gases. 

10. Once the environment is determined to be safe to work in, if the source of an odor needs to be located, the thumb wheel can be rotated to be heard at a comfortable tick rate. Once an investigation is begun, as the instrument is moved closer to a combustible source, the tick rate will increase. The thumb wheel can then be rotated back to the comfortable rate and the investigation continued until the source is located. 

11. Press and hold the “C” button to zero the instrument. (only in a gas free area). 

12. When your investigation is complete, roll the thumb wheel back down and click it to the off position, push button “A” and hold for 5 seconds until the instrument displays “POWER OFF” then release to shut off. 

 

 

 

 

800 Decontamination

801 Decontamination-PPE & Equipment 

 

 Purpose:

To establish a program to minimize contamination of personnel, personal protective equipment, and clothing by potential carcinogens encountered at emergency scenes.

 

 

Scope:

 This guideline will apply to all personnel involved in firefighting activities that exposes individuals to the products of combustion.

 

 Procedure:

 

Equipment and PPE Decontamination

 

 

 Personnel Decontamination

 

 

 

 

900 Communication

 

Purpose: To provide general guidelines and procedures for communications.

901 GENERAL COMMUNICATIONS

After initial page out from 911 on County fire “Fire Main” first officer should report via fire 1 channel to 911 that Concord is responding. All others should acknowledge that they are responding on fire 2 channel. When trucks leave the station in route to the scene they should give that out over fire 1 channel and the same for when on scene. If for some reason no officer responds to 911 within two minutes of the initial page out, a senior firefighter should report that Concord is responding on fire 1 channel.

 

902 RADIO COMMUNICATIONS BACK-UP PLAN

1.     If county 800Mhz not working, try I-Tac 2.

2.     If no I-Tac 2 go to direct central dispatch has direct.

3.     Without I-Tac 2 we will need members to report to each station and work off direct. We may not be able to communicate hand held to hand held but we can communicate hand held to central or one of our fire stations. 

4.     If we have no VHF county fire paging central will relay calls thru direct to our fire stations, we can start cards thru TheFireHorn®. If we lose direct we can use VHF T/A to talk to central dispatch.

5.     If we have no 800Mhz, I-Tac 2, Direct, VHF county fire try Concord VHF repeat. For the members that have a VHF hand held radio keep it charged and ready to use just in case. 

 

903 RADIO CHANNELS

 

Motorola XTS 2500 - Bank A

Channel

Name

1

FIRE MAIN

2

FIRE 1

3

FIRE 2

4

FIRE 3

5

FIRE 4

6

FIRE 5

7

FIRE 6

8

EM MAIN

9

RESCUE 1

10

RESCUE 2

11

I – CALL

12

I – TAC 1

13

I – TAC 2

14

I – TAC 3

15

I – TAC 4

16

Direct

 

 

Motorola XTS 2500 - Bank B

Channel

Name

1

FIRE DG

2

FIRE DG DIRECT

3

HS 1

4

AIRPORT FIRE

5

SCHOOL

6

UNPROGRAMMED

7

UNPROGRAMMED

8

UNPROGRAMMED

9

UNPROGRAMMED

10

UNPROGRAMMED

11

UNPROGRAMMED

12

UNPROGRAMMED

13

UNPROGRAMMED

14

UNPROGRAMMED

15

UNPROGRAMMED

16

UNPROGRAMMED

 

Motorola XTS 2500 - Bank C

Channel

Name

1

UNPROGRAMMED

2

UNPROGRAMMED

3

UNPROGRAMMED

4

UNPROGRAMMED

5

UNPROGRAMMED

6

UNPROGRAMMED

7

UNPROGRAMMED

8

UNPROGRAMMED

9

UNPROGRAMMED

10

UNPROGRAMMED

11

UNPROGRAMMED

12

UNPROGRAMMED

13

UNPROGRAMMED

14

UNPROGRAMMED

15

UNPROGRAMMED

16

UNPROGRAMMED

 

 

Motorola MTX8250

Channel

Name

1

FIRE MAIN

2

FIRE 1

3

FIRE 2

4

FIRE 3

5

FIRE 4

6

FIRE 5

7

FIRE 6

8

EM MAIN

9

RESCUE 1

10

RESCUE 2

11

I – CALL

12

I – TAC 1

13

I – TAC 2

14

I – TAC 3

15

I – TAC 4

16

Direct

 

 

 

904 SOCIAL MEDIA

 

The following Concord Fire Protection District policy regarding the official and non-official/personal use of social media and social networking services and tools.

 

904.1 PURPOSE

The following will outline the social media policies, guidance, and procedures of the Concord Fire Protection District (CFPD). It will cover both official and non-official use. It is heavily based upon the eFIRE LAW HANDBOOK #30B 2014 SOCIAL MEDIA FPD RULES(DECEMBER 8, 2014).

 

CFPD encourages its various divisions (Training, Operations, EMS)to use technology to communicate and engage with the public. Social media services and tools are powerful and effective means to communicate quickly and broadly. Examples include sharing information about the CFPD mission, operations, safety hazards, road closures, recruitment announcements, and fire prevention/emergency medical education. 

 

This policy describes the official use of social media and social networking tools in the

establishment and use by CFPD of a third-party social networking or social media account or service as an official means of communication or public engagement. This policy does not govern the visiting of third-party social media or social networking websites in one's official capacity for research or informational purposes.

 

 

904.2 PROCEDURE

a. Before beginning any social media project, employees or any other members must first be granted approval by the Chief of the CFPD to use social media, social networking, or services or tools to directly support or enhance activities being undertaken in an official capacity. 

 

b. The CFPD will maintain a catalog of all official social media presences; this catalog will be periodically reported to the Chief.

 

c. Any social networking profiles or social media presences that have not been

approved may be terminated. 

 

d. The Chief will keep a running list of all official presences on third-party social media websites so the public may know which communications channels are CFPD approved.

 

 

904.3 GUIDELINES

a. It is critical that social media tools are accessed and used in a responsible manner. As with e-mail and other electronic means of communication, official use of these applications to communicate and engage with the public must be in accordance with all the applicable CFPD Policies related, including but not limited to the Open Records and Records Management, Retention, and Archiving requirements. 

 

b. The following should be used when using social media and networking services in a CFPD official capacity:

 

(1) NO DISCUSSION OF PRIVATE CFPD MATTERS

Do not discuss any CFPD related information not considered public information. The discussion

of sensitive, proprietary, or classified information is strictly prohibited. This rule applies even in circumstances where a password or other privacy controls are implemented. Failure to comply may result in KRS 75 disciplinary action.

 

(2) CFPD INFO MUST BE PUBLICLY AVAILABLE

Third-party social media websites should never be only placed the public can view CFPD information. Any information posted to a third-party social media websites must also be provided in another publicly available format such as CFPD site. 

(3) RESPONSIBLE & LIABILITY FOR POST

When an employee or other member is representing the CFPD in an official capacity, the CFPD is responsible for the content you publish on blogs, wikis, social networking websites, or other forms of social media. Assume that any content you post may be considered in the public domain, will be available for a long period of time, and can be published or discussed in the media -- likely beyond the employee or any other Member’s or CFPD’s influence.

 

(4) FOCUS ON MISSION

Remain focused on the person’s mission. If using social media tools to communicate with the public isn't one of the employee or other Member’s primary duties, don't let it interfere with those duties.

 

(5) FOLLOW CFPD REGULATIONS

Know and follow CFPD policies and procedures, such are those related to appropriate use of the internet, limited personal use of CFPD equipment, and standards of ethical conduct.

 

(6) NO VULGAR, ABUSIVE, OFFENSIVE LANGUAGE

Do not engage in vulgar or abusive language, personal attacks of any kind, or offensive terms

targeting individuals, groups, or organizations.

 

(7) NO COMMERICAL ENDORSEMENTS

Do not endorse commercial products, services, or entities.

 

(8) NO POLITICS

No endorsement of political parties, candidates, organizations, or groups.

 

904.4 NON-OFFICIAL/PERSONAL USE OF SOCIAL MEDIA & NETWORKING 

CFPD employees or any other Members, or those working on behalf of CFPD, who use social media and social networking services and tools for strictly personal use outside of the workplace do not require approval to do so. 

 

However, CFPD recognizes that these types of tools can sometimes blur the line between professional and personal lives and interactions. Therefore, employees or any other Members are reminded that, as representatives of CFPD, the above rules and guidelines must be taken into consideration when participating in these services at any time, but particularly when identifying themselves as employees or any other Members of CFPD or when context might lead to that conclusion.

 

Any activity using CFPD equipment (including access to the Internet) is governed by the regarding personal use of CFPD property or equipment. By exercising discretion and common sense when employing social media for professional or personal purposes, the employee or any other Member will help assure that their great potential is fully realized without inadvertently compromising our professional, legal, or ethical standards. Employees or any other Members should remember that standards of ethical behavior and other ethics policies are applicable.

 

 

904.5 GUIDING NON-OFFICIAL SOCIAL MEDIA PRINCIPLES

The following principles should be employed when using social media services in a non-official/personal capacity within the CFPD.

 

(1) NO VIOLATION OF CFPD ETHICS OR CONDUCT STANDARDS

Be aware of the employee or any other Member’s CFPD association in online social networks. If an employee or any other Member identifies him/herself as a CFPD employee or have a public facing position for which the employee or any other Member’s CFPD association is known to the general public, ensure the employee or any other Member’s profile and related content (even if it is of a personal and not an official nature) is consistent with how the employee or any other Member wish to present him/herself as a CFPD professional, appropriate with the public trust associated with the employee or any other Member’s position, and conform to existing standards, such as Standards of Ethical Conduct for Employees or any other Members of the CFPD. Employees or any other Members should have no expectation of privacy when using social media tools.

 

(2) MUST PREVENT CONNECTION TO CFPD

When in doubt, stop. Don't post until the employee or other Member is free of doubt. Be certain that the employee or other Member’s post would be considered protected speech for First Amendment purposes. Also, add a disclaimer to the employee or any other Member’s social networking profile, personal blog, or other online presences that clearly states that the opinions or views expressed are the employee or other Member’s alone and do not represent the views of the CFPD.

 

(3) NO DISCUSSION OF PRIVATE CFPD INFORMATION

In a publicly accessible forum, do not discuss any CFPD related information that is not already considered public information. The discussion of sensitive, proprietary, or classified information is strictly prohibited. This rule applies even in circumstances where a password or other privacy controls are implemented. Failure to comply may result in KRS 75 disciplinary action.

 

 

904.6. OPEN RECORDS LAWS APPLICABLE TO THE USE OF SOCIAL MEDIA 

All content displayed on CFPD and its websites must adhere to the Open Records compliance standards regardless of whether or not the content is created and hosted by CFPD. Content created and hosted by a third party and displayed on CFPD websites via a widget is subject to Open Records compliance standards.

 

 

904.7 RECORDS MANAGEMENT, RETENTION, AND ARCHIVING

When using electronic media, whether it is a blog, a website, a wiki, e-mail, or any other type of electronic communication, the regulations that govern proper management and archival of records still apply [eFIRE #36 RECORDS RETENTION REQUIREMENTS].

 

Fire Protection District users, working with the Records Management Officer, determine the

most appropriate methods to capture and retain records on both Fire Protection District

servers and technologies hosted on non-Federal hosts. 

 

The Kentucky Department for Libraries and Archives (KDLA) offers resources and guidance to agencies to ensure proper records management. The CFPD will work with the KDLA to determine the proper records maintenance schedules and dispositions for content posted on third-party websites.

 

 

904.8 INFORMATION QUALITY

The public places a high degree of trust in CFPD content and considers it an authoritative source. With regard to social media information-dissemination products, the CFPD must reasonably ensure suitable information and service quality consistent with the level of importance of the information. 

 

Reasonable steps include: 

1) Clearly identifying the benefits and limitations inherent in the information dissemination product (e.g., possibility of errors, degree of reliability, and validity).

 

2) Taking reasonable steps to remove the limitations inherent in the product or information produced. 

 

CFPD must ensure that the position is reflected in all communications rather than one person's opinion. CFPD should include a disclaimer when posting content on third-party Web

sites that explains that CFPD is only responsible for the quality of the information posted by the official CFPD accounts and not for the quality of the information posted by other users.

 

 

904.9 INTELLECTUAL PROPERTY

Images, text, video, audio files used in blogs or on third-party social media websites must comply with Copyright Law of the United States of America and Related Laws Contained in Title 17 of the United States Code and other CFPD Policies and directives. Generally, CFPD works are not protected by intellectual property law. 

 

However, that does not mean that most CFPD works are in the public domain. In addition, if an employee prepares work and gives that work to a contractor pursuant to a contract, the rights to the final product may be subject to the contractor's intellectual property interest. Employees or any other Members should be careful about the nature of the work which is produced. Examples include but are not limited to videos, graphics, and podcast.

 

 

904.10. ETHICS

All CFPD standards and codes of ethical behavior for employees or any other Members apply to employees or any other Members' use of social networking and social media tools for both official and personal use including:

 

(1) Appropriate Use of the Internet

 

(2) Limited Use of CFPD Equipment for Personal Purposes

 

(3) Standards of Ethical Behavior for Employees or any other Members of the Fire Protection District

 

(4) Non-Official Expression.

 

 

904.11 KRS 75 DISCIPLINARY ACTION

An employee or other Member of a KRS 75 Fire Protection District can be disciplined under KRS 75.130 by reprimand, dismissal, suspension or reduction in grade or pay, after charges and a hearing, based upon proof of inefficiency, misconduct, insubordination or violation of law or of the rules adopted by the Board of Trustees of the Fire Protection District. Violation or misconduct under these social media rules can be grounds for discipline.

 

 

904.12 DISCLAIMER & DISCRETION

The CFPD is responsible for satisfying all policy requirements related to content that is provided to a third-party site; however, because it cannot control and is thus not responsible for other content on that site, it should determine whether or not the CFPD’s presence on the site reflects favorably upon the CFPD and does not diminish its reputation and integrity. The CFPD should note that it is not responsible for, nor can it control other content on the site on the part of the site which the CFPD does control, as well as on its website.

 

 

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